dropbox-automation

Dropbox Automation via Rube MCP

Automate Dropbox operations including file upload/download, search, folder management, sharing links, batch operations, and metadata retrieval through Composio's Dropbox toolkit.

Toolkit docs: composio.dev/toolkits/dropbox

Prerequisites

• Rube MCP must be connected (RUBE_SEARCH_TOOLS available)
• Active Dropbox connection via RUBE_MANAGE_CONNECTIONS with toolkit dropbox
• Always call RUBE_SEARCH_TOOLS first to get current tool schemas

Setup

Get Rube MCP: Add https://rube.app/mcp as an MCP server in your client configuration. No API keys needed — just add the endpoint and it works.

1. Verify Rube MCP is available by confirming RUBE_SEARCH_TOOLS responds
2. Call RUBE_MANAGE_CONNECTIONS with toolkit dropbox
3. If connection is not ACTIVE, follow the returned auth link to complete Dropbox OAuth
4. Confirm connection status shows ACTIVE before running any workflows

Core Workflows

1. Search for Files and Folders

When to use: User wants to find files or folders by name, content, or type

Tool sequence:

1. DROPBOX_SEARCH_FILE_OR_FOLDER - Search by query string with optional path scope and filters [Required]
2. DROPBOX_SEARCH_CONTINUE - Paginate through additional results using cursor [Required if has_more]
3. DROPBOX_GET_METADATA - Validate and get canonical path for a search result [Optional]
4. DROPBOX_READ_FILE - Read file content to verify it is the intended document [Optional]

Key parameters:

• query: Search string (case-insensitive, 1+ non-whitespace characters)
• options.path: Scope search to a folder (e.g., "/Documents"); empty string for root
• options.file_categories: Filter by type ("image", "document", "pdf", "folder", etc.)
• options.file_extensions: Filter by extension (e.g., ["jpg", "png"])
• options.filename_only: Set true to match filenames only (not content)
• options.max_results: Results per page (default 100, max 1000)

Pitfalls:

• Search returns has_more: true with a cursor when more results exist; MUST continue to avoid silently missing matches
• Maximum 10,000 matches total across all pages of search + search_continue
• DROPBOX_GET_METADATA returned path_display may differ in casing from user input; always use the returned canonical path
• File content from DROPBOX_READ_FILE may be returned as base64-encoded file_content_bytes; decode before parsing

2. Upload and Download Files

When to use: User wants to upload files to Dropbox or download files from it

Tool sequence:

1. DROPBOX_UPLOAD_FILE - Upload a file to a specified path [Required for upload]
2. DROPBOX_READ_FILE - Download/read a file from Dropbox [Required for download]
3. DROPBOX_DOWNLOAD_ZIP - Download an entire folder as a zip file [Optional]
4. DROPBOX_SAVE_URL - Save a file from a public URL directly to Dropbox [Optional]
5. DROPBOX_GET_SHARED_LINK_FILE - Download a file from a shared link URL [Optional]
6. DROPBOX_EXPORT_FILE - Export non-downloadable files like Dropbox Paper to markdown/HTML [Optional]

Key parameters:

• path: Dropbox path (must start with /, e.g., "/Documents/report.pdf")
• mode: "add" (default, fail on conflict) or "overwrite" for uploads
• autorename: true to auto-rename on conflict instead of failing
• content: FileUploadable object with s3key, mimetype, and name for uploads
• url: Public URL for DROPBOX_SAVE_URL
• export_format: "markdown", "html", or "plain_text" for Paper docs

Pitfalls:

• DROPBOX_SAVE_URL is asynchronous and may take up to 15 minutes for large files
• DROPBOX_DOWNLOAD_ZIP folder must be under 20 GB with no single file over 4 GB and fewer than 10,000 entries
• DROPBOX_READ_FILE content may be base64-encoded; check response format
• Shared link downloads via DROPBOX_GET_SHARED_LINK_FILE may require link_password for protected links

3. Share Files and Manage Links

When to use: User wants to create sharing links or manage existing shared links

Tool sequence:

1. DROPBOX_GET_METADATA - Confirm file/folder exists and get canonical path [Prerequisite]
2. DROPBOX_LIST_SHARED_LINKS - Check for existing shared links to avoid duplicates [Prerequisite]
3. DROPBOX_CREATE_SHARED_LINK - Create a new shared link [Required]
4. DROPBOX_GET_SHARED_LINK_METADATA - Resolve a shared link URL to metadata [Optional]
5. DROPBOX_LIST_SHARED_FOLDERS - List all shared folders the user has access to [Optional]

Key parameters:

• path: File or folder path for link creation
• settings.audience: "public", "team", or "no_one"
• settings.access: "viewer" or "editor"
• settings.expires: ISO 8601 expiration date (e.g., "2026-12-31T23:59:59Z")
• settings.require_password / settings.link_password: Password protection
• settings.allow_download: Boolean for download permission
• direct_only: For LIST_SHARED_LINKS, set true to only return direct links (not parent folder links)

Pitfalls:

• DROPBOX_CREATE_SHARED_LINK fails with 409 Conflict if a shared link already exists for the path; check with DROPBOX_LIST_SHARED_LINKS first
• Always validate path with DROPBOX_GET_METADATA before creating links to avoid path/not_found errors
• Reuse existing links from DROPBOX_LIST_SHARED_LINKS instead of creating duplicates
• requested_visibility is deprecated; use audience for newer implementations

4. Manage Folders (Create, Move, Delete)

When to use: User wants to create, move, rename, or delete files and folders

Tool sequence:

1. DROPBOX_CREATE_FOLDER - Create a single folder [Required for create]
2. DROPBOX_CREATE_FOLDER_BATCH - Create multiple folders at once [Optional]
3. DROPBOX_MOVE_FILE_OR_FOLDER - Move or rename a single file/folder [Required for move]
4. DROPBOX_MOVE_BATCH - Move multiple items at once [Optional]
5. DROPBOX_DELETE_FILE_OR_FOLDER - Delete a single file or folder [Required for delete]
6. DROPBOX_DELETE_BATCH - Delete multiple items at once [Optional]
7. DROPBOX_COPY_FILE_OR_FOLDER - Copy a file or folder to a new location [Optional]
8. DROPBOX_CHECK_MOVE_BATCH / DROPBOX_CHECK_FOLDER_BATCH - Poll async batch job status [Required for batch ops]

Key parameters:

• path: Target path (must start with /, case-sensitive)
• from_path / to_path: Source and destination for move/copy operations
• autorename: true to auto-rename on conflict
• entries: Array of {from_path, to_path} for batch moves; array of paths for batch creates
• allow_shared_folder: Set true to allow moving shared folders
• allow_ownership_transfer: Set true if move changes ownership

Pitfalls:

• All paths are case-sensitive and must start with /
• Paths must NOT end with / or whitespace
• Batch operations may be asynchronous; poll with DROPBOX_CHECK_MOVE_BATCH or DROPBOX_CHECK_FOLDER_BATCH
• DROPBOX_FILES_MOVE_BATCH (v1) has "all or nothing" behavior - if any entry fails, entire batch fails
• DROPBOX_MOVE_BATCH (v2) is preferred over DROPBOX_FILES_MOVE_BATCH (v1)
• Maximum 1000 entries per batch delete/move; 10,000 paths per batch folder create
• Case-only renaming is not supported in batch move operations

5. List Folder Contents

When to use: User wants to browse or enumerate files in a Dropbox folder

Tool sequence:

1. DROPBOX_LIST_FILES_IN_FOLDER - List contents of a folder [Required]
2. DROPBOX_LIST_FOLDERS - Alternative folder listing with deleted entries support [Optional]
3. DROPBOX_GET_METADATA - Get details for a specific item [Optional]

Key parameters:

• path: Folder path (empty string "" for root)
• recursive: true to list all nested contents
• limit: Max results per request (default/max 2000)
• include_deleted: true to include deleted but recoverable items
• include_media_info: true to get photo/video metadata

Pitfalls:

• Use empty string "" for root folder, not "/"
• Recursive listings can be very large; use limit to control page size
• Results may paginate via cursor even with small limits
• DROPBOX_LIST_FILES_IN_FOLDER returns 409 Conflict with path/not_found for incorrect paths

Common Patterns

ID Resolution

• Path-based: Most Dropbox tools use path strings (e.g., "/Documents/file.pdf")
• ID-based: Some tools accept id:... format (e.g., "id:4g0reWVRsAAAAAAAAAAAQ")
• Canonical path: Always use path_display or path_lower from DROPBOX_GET_METADATA responses for subsequent calls
• Shared link URL: Use DROPBOX_GET_SHARED_LINK_METADATA to resolve URLs to paths/IDs

Pagination

Dropbox uses cursor-based pagination across most endpoints:

• Search: Follow has_more + cursor with DROPBOX_SEARCH_CONTINUE (max 10,000 total matches)
• Folder listing: Follow cursor from response until no more pages
• Shared links: Follow has_more + cursor in DROPBOX_LIST_SHARED_LINKS
• Batch job status: Poll with DROPBOX_CHECK_MOVE_BATCH / DROPBOX_CHECK_FOLDER_BATCH

Async Operations

Several Dropbox operations run asynchronously:

• DROPBOX_SAVE_URL - returns job ID; poll or set wait: true (up to 120s default)
• DROPBOX_MOVE_BATCH / DROPBOX_FILES_MOVE_BATCH - may return job ID
• DROPBOX_CREATE_FOLDER_BATCH - may return job ID
• DROPBOX_DELETE_BATCH - returns job ID

Known Pitfalls

Path Formats

• All paths must start with / (except empty string for root in some endpoints)
• Paths must NOT end with / or contain trailing whitespace
• Paths are case-sensitive for write operations
• path_display from API may differ in casing from user input; always prefer API-returned paths

Rate Limits

• Dropbox API has per-endpoint rate limits; batch operations help reduce call count
• Search is limited to 10,000 total matches across all pagination
• DROPBOX_SAVE_URL has a 15-minute timeout for large files

File Content

• DROPBOX_READ_FILE may return content as base64-encoded file_content_bytes
• Non-downloadable files (Dropbox Paper, Google Docs) require DROPBOX_EXPORT_FILE instead
• Download URLs from shared links require proper authentication headers

Sharing

• Creating a shared link when one already exists returns a 409 Conflict error
• Always check DROPBOX_LIST_SHARED_LINKS before creating new links
• Shared folder access may not appear in standard path listings; use DROPBOX_LIST_SHARED_FOLDERS

Quick Reference

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